Reserving/Renting a Facility

Facility Booking Process

The booking process includes determining Commercial, Private, or Non-Profit usage; determining rental fees; paying the damage deposit; and signing the Facility Rental Agreement. A reservation can be requested online, but the damage deposit must be paid and Agreement must be completed and submitted at the Atlantic Recreation Center within 2 business days, or the reservation request will be cancelled. Facility Rental Agreements and rental fees for any facility, pavilion, picnic shelter, open/green space, and athletic fields must be submitted at the Atlantic Recreation Center.

Click on the following link to download a Facility Rental Agreement, with fees and Policies and Procedures: Facility Rental Agreement

To view each facility's calendar, click on the following link: www.cofbparksandrec.us 


Click on the following link to download a Pavilion Rental Agreement: Pavilion Rental Agreement

Rental Types

  • Commercial is defined as: "Any group using a City facility for profit, i.e. when an admission fee is charged (tickets sold) or a service or product is offered for sale."
  • Private is defined as: "Any group function, not open to the public, that does not charge any type of fee or admission for the function."
  • Non-Profit is defined as: "A group or organization that pertains to the City of Fernandina Beach citizens' affairs and whose event is open to the public." To qualify, a non-profit certificate must be provided, if your group is tax-exempt, a tax-exempt certificate must also be provided.


Damage Deposit & Rental Fees Payments

The damage deposit for use of any facility, pavilion, picnic shelter, etc. must be paid in full at time of the reservation. Damage deposit = 50% of the rental fees before taxes or $50 minimum. We do not hold or roll over damage deposits for re-occurring rentals.

Rental fees must be paid, in full, 10 days prior to the event, or automatic cancellation goes into effect with no notification, as well as forfeiture of the damage deposit. MasterCard and Visa are accepted and can be paid over the phone. An additional $20/hour attendant/maintenance fee will be charged when an indoor facility is rented during hours outside of specified rental hours (see "Facility Rental Hours" at bottom of this page). No rentals allowed past Midnight at any City facility.


Renter Responsibilities
Renter is responsible for set-up, break-down, clean-up, and placing bagged trash in dumpsters (behind the Auditorium at the Atlantic Center; in the main parking lot at the MLK, Jr. Center; roll-away dumpsters located on the west side of the Peck Center; roll-away dumpsters located on the west and north sides of Peck Gym). Additional trash that will not fit inside the dumpsters must be removed from the property by the renter.
Only removable adhesive products may be used for hanging decorations on the walls. No tacks, tape, nails, or staples.
Room should be left in broom clean condition. See attendant for mop/broom.

Rules and Regulations - Parks
All trash generated from a renter's event must be bagged and taken away from the park. Please do not use the cans in the park.
If the park is not left in a neat and clean condition, the damage deposit will be forfeited.
No park usage after 10:00pm.


Damage Deposit Refund

A damage deposit will be refunded within 2 to 3 weeks after the rental date. If the deposit was paid with a credit card, the renter may have the deposit refunded back to the credit card over the phone up to 5 business days after the event. After that time, a check will be processed and mailed to the renter at the address provided on the Facility Rental Agreement.

Damage to a facility/park, violation of policies, or failure to provide general clean-up will result in forfeiture of the damage deposit and denial of future reservations. An additional fee will be charged if damage exceeds the deposit.


Cancellations

A cancellation must be made two weeks before the date of an event, or the damage deposit is forfeited.


Teen Events

If a renter is hosting a Teen function (under age of 21 in attendance), two (2) off-duty police officers must be scheduled and paid for by the renter. The Parks & Recreation Department reserves the right to require off-duty police officers for any events they deem necessary (no police officers are required for a Parks & Recreation Department youth event if Parks & Recreation Department management staff are present for the duration of the event).


Alcohol
If you wish to have alcohol at your event, you will be required to apply for an alcohol permit and submit it to the Parks and Recreation Department before your event. If you are a Private renter, you must obtain your permit from the Community Development Department (204 Ash Street; 904-310-3135). If you are a Non-Profit renter, you must submit an applicaton to the State of Florida for a one, two, or three-day temporary liquor license.
For more information on alcohol permits, please contact Jay Robertson at the Parks & Recreation Department 904-310-3361; jrobertson@fbfl.org)

For more information about requirements for rentals/events with alcohol consumption and/or sales, please click on the following link: Events with alcohol - requirements


Smoking

All facilities are designated "No Smoking." This will be strictly enforced.


Membrane Structures

Membrane Structures (bounce houses, inflatable slides, etc) will be permitted with proof of insurance from the outside agency supplying the structure, and the renter will assume full liability. A $25 permit fee applies for a membrane structure (up to 4 membrane structures on the same permit application).


Facility Rental Hours

Additional rental hours not listed below require an additional $20/hour attendant/maintenance fee (before 8:00am Monday-Saturday; after 9:00pm Monday-Thursday; after 10:00pm on Saturday; or any hours on Sunday). No rentals before 7:00am or past Midnight at any City facility.

Rentals are not available on the following observed City holidays: New Year's Eve/Day; MLK Day; Good Friday; Memorial Day; Independence Day; Labor Day; Veterans' Day; Thanksgiving; Day After Thanksgiving; Christmas Eve; and Christmas Day.



Atlantic Recreation Center - 2500 Atlantic Avenue
Monday - Thursday: 8:00am - 9:00pm.  Friday: 8:00am - 10:00pm.  Saturday: 8:00am - 10:00pm  Sunday: Closed
MLK, Jr. Recreation Center - 1200 Elm Street
Monday - Thursday: 8:00am - 9:00pm.  Friday: 8:00am -  10:00pm.  Saturday: 8:00am - 10:00pm.  Sunday: Closed
Peck Center - 516 South 10th Street
Monday - Thursday: 8:00am - 9:00pm.  Friday: 8:00am -  10:00pm.  Saturday: 8:00am - 10:00pm. Sunday: Closed 
Peck Gymnasium - 510 South 10th Street
Monday - Thursday: 8:00am - 9:00pm.  Friday: 8:00am -  10:00pm.  Saturday: 8:00am - 10:00pm.  Sunday: Closed