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Police Auxiliary Corps Bylaws


BYLAWS

of

The Fernandina Beach Police Auxiliary Corps

 

ARTICLE ONE – ORGANIZATION

The name of this organization shall be the Fernandina Beach Police Auxiliary Corps (PAC). The Organization may, at the pleasure of the Fernandina Beach Police Department (FBPD) or by majority vote of the membership, change its name.

 

ARTICLE TWO – MISSION

The mission of the Fernandina Beach Police Auxiliary Corps is to be trained and prepared to assist the Fernandina Beach Police Department whenever called upon.

 

ARTICLE THREE – MEMBERSHIP

PAC is a volunteer membership organization opened to any US citizen, with no past felony convictions.  Prospective members must be sponsored by a current member in good standing. Membership applications are available at the Fernandina Beach Police Department and will be presented to the PAC Board of Directors for approval. The Chief of the FBPD or his/her designee, has final approval. Annually, each PAC member will be asked to complete a “PAC Information Data Sheet”. This will ensure the PAC records are most current. This form will also allow the opportunity for the member to resign his/her PAC membership.

 

Removal: Any member may be removed from the PAC roster when sufficient cause exists for such removal, with authorization from the FBPD Chief or his/her designee.

 

ARTICLE FOUR – SEMI-ANNUAL ALL-MEMBER MEETING

PAC will hold 2 all-member meetings per year; there will be one in February and one in August, exact dates will be determined by the Chief of the FBPD and will be distributed to the PAC members via e-mail. Each member will be invited and is expected to attend these meetings.

ARTICLE FIVE – PAC EVENT

Any event, authorized and scheduled by the FBPD constitutes a PAC event. It is suggested that each member attend, at minimum, three (3) events per year.

 

ARTICLE SIX – CODE OF ETHICS

As a member of the Fernandina Beach Police Auxiliary Corps

 

I pledge to conduct myself properly at all times, knowing that I represent the men and women of the Fernandina Beach Police Department.

 

I pledge to respect the law and to never betray my own integrity or the public trust.

 

I pledge to advance the cause of volunteerism and to help provide a high level of community service.

 

I pledge to maintain the moral courage to hold myself accountable for my actions.

 

I pledge to keep it simple and keep it fun for all auxiliary members by being a team player.

ARTICLE SEVEN – ELECTION AND TERMS OF BOARD OF DIRECTORS

The PAC Board of Directors (Board) shall have the control and management of the affairs and business of this organization. There may be up to 8 members on the Board. The officer positions will be defined as follows:

 

Commander.   The Commander shall preside at all meetings; coordinate event coverage with the FBPD; may sign PAC checks and drafts and have such powers as may be reasonably construed as associated with the chief executive of any organization.

 

Vice Commander.      The Vice Commander shall coordinate member coverage with events agreed upon with the FBPD; shall act as back-up for the Commander; in the event of the absence or inability of the Commander to perform the duties of that office, become Acting Commander of the organization with all the rights, privileges and powers as if he or she had been the duly elected Commander.  

 

Secretary.     The Secretary shall keep the minutes and records of PAC in appropriate books; shall file any certificate required by any statute, federal or state; present to the membership and Board of Directors at meetings any communication addressed to the organization; attend to correspondence of the organization and exercise all duties incident to the office of Secretary.

 

Treasurer.      The Treasurer shall care for and have custody of all PAC monies; may sign PAC check and drafts and will present written financial reports at each Board meeting.

 

The entire Board of Directors will set direction, policy, guidelines, by-laws, etc and individuals may be called upon to head such committees as deemed necessary.

 

Board of Directors Nomination: The Nominating Committee shall consist of the PAC Board, the Immediate Past Commander, plus two (2) additional PAC members, appointed by the membership. All persons recommended for election or re-election to the Board of Directors or otherwise seeking an opportunity to serve on the Board shall make his/her interest known, in writing, to the Nominating Committee. Appointments to the Board of Directors shall take place during the first semi-annual meeting. The Chief of the FBPD, or his/her designee, will have final approval on all Board appointments.

 

Election and Terms: Newly elected Board members’ terms will commence on Mar 1st and expire on Feb 28th.

 

Vacancies: If a PAC member leaves the Board, either by resignation, illness, removal or any other reason, other than expiration of term, the vacancy may be filled at any time during the year, by the affirmative vote of a simple majority of the remaining Board.  The member appointed to fill a vacant Board position will serve for the unexpired term of his or her predecessor in that position. At the end of such term any reelection will be governed by the rules under Article Seven, Election and Terms of Board of Directors.

Duties and Responsibilities: It will be the duty of each PAC Board member to faithfully direct and supervise the implementation of the mission of the organization; create long and short-term plans, determine appropriate policies and procedures for furtherance of the objectives of the organization; read and respond to correspondence promptly; RSVP promptly for meetings; attend all meetings, arriving on time; be open and interactive in meetings while being respectful of the meeting agenda and fellow members; participate creatively in the analysis of information and help reach a planning consensus; accept assignments with personal responsibility and follow through to timely completion; read and maintain information provided to stay well-informed; be aware of the whole calendar and committed events; develop and maintain community contacts and resources on behalf of PAC; and recruit and help retain members.

Removal: A PAC Board member may be removed from the Board when sufficient cause exists for such removal, with authorization from the FBPD Chief or his/her designee.

 

Meetings: The PAC Board may make such rules and regulations covering its meetings as it may, in its discretion, determine necessary.

 

ARTICLE EIGHT – BOARD OF DIRECTOR MEETINGS

The PAC Board of Directors will meet on a monthly basis, on the third Monday of each month. The meeting shall be for the sole purpose of managing the organization. The main agenda item for the December meeting will be to elect Commander, Vice-Commander, Secretary, Treasurer and Board members for the following year. Any interested member may attend a Board meeting without prior notification to or invite from the Board.

 

ARTICLE NINE – VOTING

At the semi-annual, all-member meeting and the Board meeting, each attending member shall have one vote, and such voting may not be done by proxy.  At all meetings, all votes shall be vocal, unless otherwise specified by the Commander.

 

ARTICLE TEN – COMPENSATION

No Board member shall, for reason of the position, be entitled to receive any salary or compensation. Any member, including Board members, shall be entitled to reimbursement for authorized expenses on behalf of PAC, pending final approval by the FBPD Chief or his/her designee.

 

ARTICLE ELEVEN – UNIFORM

The official PAC Uniform shall consist of either a Navy Blue baseball-type cap or golf-styled straw hat (PAC lettering on either),  by choice of member; a member, if holding the office of either Commander or Vice-Commander, may choose, at their own expense, to wear an insignia of office (Silver Oak Leaf for Commander, Gold Oak Leaf for Vice-Commander) on the front of his/her PAC hat; a white, T-shirt with the PAC logo stamped over the right breast or a white, golf-type short-sleeved, collared shirt with the PAC logo embroidered over the left breast and the members name over the right breast; the member, if holding the office of either Commander or Vice-Commander, may choose, at their own expense, to have their office’s name embroidered (in the same font, size, case and color as their name) on the right sleeve, near the edge; an FBPD supplied whistle and Police Auxiliary vest complete the required portion of the uniform. Either Khaki shorts or slacks and comfortable (tennis) shoes are suggested. No other adornment is acceptable on the uniform. The hat, T-shirt, whistle and Police Auxiliary vest will be supplied by the FBPD. The golf-type shirt will be awarded out of appreciation for service to PAC. A nomination for the award will be made to the Board, by a Board member, followed by discussion. After such discussion the nominator will decide whether to continue with the presentation of the golf-type shirt. The remainder of the uniform is the responsibility of the member.

 

ARTICLE TWELVE – IDENTIFICATION CARDS

The PAC ID card will be awarded out of appreciation for service to PAC. A nomination for the award will be made to the Board, by a Board member, followed by discussion. After such discussion the nominator will decide whether to continue with the presentation of the ID card. Once so awarded, the PAC member will have a digital photo taken that will be used on the creation of a PAC identification card. These cards will not have an expiration date and must be surrendered upon resignation from the organization.

 

ARTICLE THIRTEEN – COMMTTTEES

All committees of this organization shall be appointed by the Commander, and their term of office shall be for a period of one year or less if sooner terminated by the action of the Commander.

 

ARTICLE FOURTEEN – DUES

There shall be no dues for this organization.

 

ARTICLE FIFTEEN – VOLUNTEER VEHICLE

FBPD has provided a Volunteer Vehicle for PAC usage. This vehicle will be used to transport PAC members to and from events; to make PAC more visible in the community; for sanctioned volunteer activities, as checking on elderly and neighborhood watches and may be available for use in parades. For the protection of PAC members, the vehicle is not to be driven with less than 2 (two) volunteers, unless for transportation of PAC members or so authorized by the FBPD Chief or his/her designee. This vehicle IS NOT to be used for traffic stops, emergency responses or any other type of police action.  A Vehicle “sign-out” sheet will be maintained at the FBPD Dispatcher’s office. A PAC member shall produce his/her PAC Identification Card and fill out the sign-out form prior to using the vehicle. During Volunteer Vehicle patrols, any questionable activity will be reported, via cell phone or radio, to the FBPD dispatcher.

 

ARTICLE SIXTEEN – Amendment of Bylaws

These Bylaws may be altered, amended, repealed or added to by an affirmative vote of a majority of the PAC Board, or unless otherwise required by law.